Event organizers are now thinking twice of everything nowadays: how big the space to book, number of rooms to book, or to hold an event at all. The cost benefit ratio has been never been under so much scrutiny for meetings or shows of various flavors. That is why lots of organizers have now turned to virtual event solutions.
In a typical virtual scenario, keynote & breakout sessions will be captured on site. Suppose there is the expo hall, many vendor exhibits will be captured on the video. This content will be bundled in the virtual event, which makes the content available over internet for many months after that event gets over. Result is hundreds and thousands of the potential attendees still can participate in the online event solutions.
Events that will extend themselves by virtualization reap various benefits:
- Sponsors & exhibitors experience higher traffic & garner new leads through the virtualized booths, helping an organizer to recruit the new members or attendees.
- Attendees stay well connected to an event and hosting organization, improving chances that when budget and time allow they can attend the live event again.
- An overall flow of the information & ideas is expanded, and benefiting event’s industry.
So, here are a few things that you need to think of when you are ready to virtualize the event. Firstly, you must try to accomplish it with in-house staff and outsource? Whereas prospect of saving out money by using the current staff is attractive, can they handle all disparate pieces, which go in to making any event the success online.